PowerPoint Presenting Tips

powerpointlogoOne of the most heard phrases I hear in relation to any of the available presentation suites is “Death by PowerPoint”. In other words there’s total overkill in its usage, and very often it’s totally unnecessary, often as a result or poor presentation skills. When presenting, remember that PowerPoint is a tool to aid effective presentations, not the presentation itself.

In this article I’ll be considering some tips that can be used during the presentation itself.

Before starting on this however think about what should go into each presentation slide. Too often I have seen a paragraph of text on a slide, and due to the amount on the slide it’s too small to read. Not a good start, but then the presenter proceeds by reading the slide word for word, so what’s the point of the presenter? None, just give me a copy of the slides and I’ll read it myself. Classic “Death by PowerPoint”! Instead use a few short bullet points on each slide, and talk round about it. This allows for the presenter to elaborate on each point, and inject his or her personality making it far less boring, after all I’m there to listen to the presenter not read off the screen.

So now to some of the tips that can help make a more presenter appear more confident using PowerPoint. The following keyboard shortcuts can be used while you running a presentation in full screen mode.

Slide show shortcuts


Start a presentation from the beginning.

Page Down,
Right Arrow,
Down Arrow,

Perform the next animation or advance to the next slide.

Page Up,
Left Arrow,
Up Arrow,

Perform the previous animation or return to the previous slide.

Number + Enter

Go to slide number.

B or Full Stop (decimal point)

Display a blank black slide, or return to the presentation from a blank black slide.

W or Comma

Display a blank white slide, or return to the presentation from a blank white slide.


Stop or restart an automatic presentation.

Esc or Hyphen

End a presentation.


Erase on-screen annotations.


Go to the next slide, if the next slide is hidden.


Set new timings while rehearsing.


Use original timings while rehearsing.


Use mouse-click to advance while rehearsing.


Re-record slide narration and timing

Press and hold Right and Left Mouse buttons for 2 seconds

Return to the first slide.

A or =

Show or hide the arrow pointer

Ctrl + P

Change the pointer to a pen.

Ctrl + A

Change the pointer to an arrow.

Ctrl + E

Change the pointer to an eraser

Ctrl + M

Show or hide ink markup

Ctrl + H

Hide the pointer and navigation button immediately.

Ctrl + U

Hide the pointer and navigation button in 15 seconds.

Ctrl + S

View the All Slides dialog box

Ctrl + T

View the computer task bar

Shift + F10

Display the shortcut menu.


Go to the first or next hyperlink on a slide.

Shift + TAB

Go to the last or previous hyperlink on a slide.

Enter while a hyperlink is selected

Perform the "mouse click" behaviour of the selected hyperlink.

That’s enough to get started with. More soon.

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